Privacy Policy
Privacy Policy
This Privacy Policy explains how Jomivic Recruitment Agency (“we”, “us”, “our”) collects, uses, stores, and protects personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and the Data Protection Acts 1988–2018.
Section 1
Who We Are
Jomivic Recruitment Agency is a recruitment and staffing business established and operating in Ireland. Recruitment, selection, and placement services are provided to candidates and clients within Ireland and internationally.
For the purposes of applicable data protection legislation (including GDPR and the Data Protection Acts 1988–2018), Jomivic Recruitment Agency acts as a Data Controller in respect of personal data that is collected, held, and processed.
Contact details:
Organisation Name: Jomivic Recruitment Agency
Registered Country: Ireland
Email Address:
info@jomivicconsulting.com
Registered / Business Address: 47 Main Street Carrick on Suir co. Tipperary
Ireland
Section 2
Personal Data We Collect
Personal data is collected and processed only to the extent that it is adequate, relevant, and limited to what is necessary for the purposes for which it is processed. Categories of personal data depend on the nature of the relationship with Jomivic Recruitment Agency.
2.1 Candidates
Where CVs are submitted, roles are applied for, or registration is completed.
- Identification and contact information (name, address, email, phone)
- Date of birth, nationality, immigration status, right-to-work (where required by law)
- CVs, cover letters, employment history, education, qualifications, skills, experience, training
- Interview notes, assessment results, references, salary expectations, availability, job preferences
- Compliance documentation (e.g., ID documents) where required
2.2 Clients and Business Contacts
Where services are engaged or business contact is made.
- Name, job title, employer/company name
- Work email, phone number, business address
- Contracts, correspondence, billing details, payment-related information
2.3 Website Visitors
Limited technical data collected automatically.
- IP address
- Browser type/version, operating system, device information
- Pages visited, time spent, referring URLs
- Cookie data and similar online identifiers (where permitted by law)
Section 3
How We Collect Personal Data
Personal data is collected through lawful and transparent means, including:
- Information provided directly by individuals (forms, CV submissions, role applications, email/telephone correspondence)
- Recruitment and vetting processes (interviews, skills assessments, reference checks, background checks) where permitted and proportionate
- Business and contractual interactions for client/supplier relationships
- Automated and technical means (cookies, analytics tools, and similar technologies) when browsing the website
Personal data is not collected by unlawful or unfair means and is collected only where necessary for specified, explicit, and legitimate purposes.
Section 4
Purposes for Which We Process Personal Data
4.1 Recruitment and Placement Services
- Registering candidates and maintaining candidate records
- Assessing suitability for current and prospective opportunities
- Matching candidates with vacancies locally and internationally
- Presenting candidate profiles to clients/prospective employers (subject to safeguards)
- Arranging interviews, assessments, and recruitment communications
4.2 Client and Business Relationship Management
- Providing recruitment services to clients
- Administering client and supplier relationships
- Negotiating, entering, and performing contracts
- Managing invoicing, payments, and related financial processes
4.3 Legal, Regulatory, and Compliance
- Verifying identity and right-to-work where required
- Complying with employment, immigration, tax, and other legal obligations
- Responding to lawful requests from authorities and regulators
- Establishing, exercising, or defending legal claims
4.4 Operational and Business Purposes
- Operating, maintaining, and improving the website and recruitment systems
- Ensuring network/information security and preventing fraud
- Managing internal records, audits, and reporting
- Communicating about services, updates, or changes
Section 5
Legal Basis for Processing Personal Data
Personal data is processed only where a valid legal basis applies under Article 6 GDPR. Depending on the circumstances, one or more of the following may apply:
5.1 Consent
Where freely given, specific, informed, and unambiguous consent has been provided. Consent can be withdrawn at any time.
5.2 Contractual necessity
Where processing is necessary to perform a contract or take steps at an individual’s request prior to entering a contract.
5.3 Legal obligation
Where processing is required to comply with applicable legal obligations (employment, immigration, tax, and data protection laws).
5.4 Legitimate interests
Where necessary for legitimate business interests (e.g., operating services, improving services, preventing fraud, ensuring security), provided rights and freedoms are not overridden.
Section 7
International Transfers of Personal Data
As part of recruitment services, it may be necessary to transfer personal data outside the European Economic Area (“EEA”), including to clients, employers, or service providers located in other jurisdictions.
Where transfers occur outside the EEA, GDPR-compliant safeguards are implemented, including: transfers to countries with an adequacy decision, Standard Contractual Clauses (SCCs) where required, or other lawful transfer mechanisms where permitted by law.
Section 8
Data Retention
Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected and processed, including satisfying legal, regulatory, accounting, or reporting requirements.
- Candidate data may be retained for a reasonable period after a recruitment process to consider future opportunities, unless deletion is requested.
- Client and business contact data is retained for the business relationship duration and thereafter in line with legal/contractual obligations.
- Website and technical data is retained in line with applicable cookie and analytics retention practices.
At the end of the applicable retention period, personal data is securely deleted, anonymised, or otherwise disposed of in line with internal procedures.
Section 9
Data Subject Rights
Under GDPR, individuals have rights in relation to personal data processed, including:
- Right to access personal data
- Right to rectification of inaccurate or incomplete data
- Right to erasure (“right to be forgotten”), subject to legal limitations
- Right to restriction of processing in certain circumstances
- Right to object (where processing is based on legitimate interests)
- Right to data portability (where applicable)
- Right to withdraw consent at any time (where processing is based on consent)
Requests should be submitted using the contact details in this policy. Identity verification may be required before responding.
Section 11
Data Security
Appropriate technical and organisational measures are implemented to protect personal data against unauthorised or unlawful processing, accidental loss, destruction, or damage.
- Access controls and authentication procedures
- Secure storage systems and encrypted transmission where required
- Internal policies on confidentiality and data protection
- Staff training and awareness on data protection obligations
- Regular review of security practices
While reasonable steps are taken to protect personal data, no system can be guaranteed to be completely secure. Individuals are encouraged to take appropriate precautions when sharing personal data online.
Section 12
Changes to This Privacy Policy
This Privacy Policy may be amended or updated from time to time to reflect changes in legal, regulatory, operational, or business requirements. Updates will be published on the website and, where appropriate, individuals may be notified of material changes.
Continued use of the website or services after updates have been published constitutes acknowledgement of the updated terms, to the extent permitted by law.
Section 13
Contact Information and Complaints
Questions, concerns, or requests relating to this Privacy Policy or the processing of personal data can be directed using the contact details below. Requests to exercise data protection rights should be submitted in writing and may require identity verification.
Jomivic Recruitment Agency
Email: info@jomivicconsulting.com
Business / Registered Address: 47 Main Street Carrick on Suir co. Tipperary Ireland
If you are not satisfied with the response, or you believe personal data has been processed unlawfully, a complaint can be lodged with the Data Protection Commission (Ireland).
This Privacy Policy is provided for general informational purposes. Where required, consider obtaining legal review to ensure compliance with local laws and the specific operation of the website and services.
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